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About:

• Our Required Documentation and Information

• Our Service Codes

• Our Credit Policy

• Our Account Statement

Our Required Documentation and Information

Our firm normally requires some of the following outstanding documentation and information, depending on the particular circumstances, to complete the annual accounting work of our clients:

• Account-proof-of-payments

• Appointment Letters / Engagement Letters

• Bad Debts-details / Debtors Age Analysis

• Bank Balances

• Bank Certificates

• Bank Reconciliations

• Bank Statements

• Banking Details

• Bookkeeping (Complete)

• Budgets / Forecasts

• Capital Gains Tax Certificates / IT3(c)

• Cash Books

• Cash Counts

• Chequebooks

• CIPC-certificates

• CK-forms / CK2

• CM-forms / CM42

• Consent Forms / Power of Attorney

• Contact Details

• Contingent Liabilities-details

• CoR-forms

• Creditors Lists / Creditors Age Analysis

• Debtors' Lists / Debtors' Age Analysis

• Decision Register / Extracts from Minutes

• Deposit-books/-slips

• Deposit-proof-of-payments

• Dividend-certificates/-proof-of-payments

• EMP201-returns

• EMP501-reconciliations

• Employee Tax Certificates / IRP5 / IT3(a)

• Employees Count / Salary Registers

• Employer-details

• Expense Documentary Evidence

• Fixed Asset Registers / Lists of Fixed Assets

• Fixed Property Transaction-evidence / Fixed Property Schedules

• General Ledger Accounts

• Identity Documents

• Interest Certificates / IT3(b)

• Internal Control Procedures

• Investment Accounts

• Investment Balances

• Investment Contracts

• Invoices/Account Statements

• Legal Costs-details

• Loan Agreements

• Loan Statements

• Medical Aid Contributions Certificates

• Medical Slips/Proof-of-payments

• Minute Books / Extracts from Minutes

• Office Holders

• Other Explanations/Enquiries

• Other Letters/Correspondense

• Other Working Papers/Schedules

• Overdraft Facility-arrangements

• Passports

• Payrolls / Salary Registers

• Pension Fund Contributions Certificates

• Petty Cash Books

• Policy Summaries (Life Insurance)

• Policy Summaries (Short-term Insurance)

• Previous Year Annual Financial Statements

• Receipts

• Reference-/Registration-numbers

• Retirement Annuity Fund Contributions Certificates

• Returned Cheques

• Section 18(A)-receipts / Donation Receipts

• SARS-forms/-letters

• Share-registers

• Share-transaction statements / CM42

• Stock Counts / Stock Lists

• Tax Invoices / Invoices / Orders

• Temporary Residence Permits

• Trading Names

• Transport Deeds

• Travelling Costs Logbooks

• Travelling Costs Vehicle Details

• Trial Balances

• UIF-returns / UI7 / UI19

• Unit Trusts-transaction Statements

• Valuations

• VAT201-returns

• Wills (Final)

• Wills (Life)

• Workmen's Compensation Insurance Returns/Accounts / W.As.6

Our Service Codes

Service codes are used to identify and better describe our specific professional services rendered. The following service codes are detailed below:

[State]

Professionele Fooie vir die opstel van u finansiële jaarstate vir die jaar geëindig ...

Professional Fees for the drafting of your annual financial statements for the year ended ...

This implies that our firm has drafted your annual financial statements for a specific financial year. Financial statements are used to document the financial results of yourself or your business or any part thereof. These financial reports often consist of one or more income statements, a balance sheet, perhaps a cash flow statement, notes to the financial statements, as well as details on the income statement, tax calculation and fixed assets.

Our duties included summarising and finalising the bookkeeping, and drafting the financial statements. Our fees were calculated based on the hours spent to conduct this service.

[State+IB12]

Professionele Fooie vir die opstel van u finansiële jaarstate en voltooiïng, asook indiening, van u belastingopgaaf (IB12) vir die jaar geëindig ...

Professional Fees for the drafting of your annual financial statements and completion, as well as lodging, of your taxation return (IT12) for the year ended ...

This implies that our firm has drafted your annual financial statements for a specific financial year, and completed and submitted your income tax return to SARS. Financial statements are used to document the financial results of yourself or your business or any part thereof. These financial reports often consists of one or more income statements, a balance sheet, perhaps a cash flow statement, notes to the financial statements, as well as details on the income statement, tax calculation and fix assets. The financial statements may, in some limited cases, only consists of a tax calculation.

Our duties included summarising and finalising the bookkeeping, drafting the financial statements, completing the income tax return based on the annual financial statements, and submitting the income tax return via SARS eFiling. Our fees were calculated based on the hours spent to conduct this service.

[State+IB14]

Professionele Fooie vir die opstel van u finansiële jaarstate en voltooiïng, asook indiening, van u belastingopgaaf (IB14) vir die jaar geëindig ...

Professional Fees for the drafting of your annual financial statements and completion, as well as lodging, of your taxation return (IT14) for the year ended ...

This implies that our firm has drafted your annual financial statements for a specific financial year, and completed and submitted your income tax return to SARS. Financial statements are used to document the financial results of your business or any part thereof. These financial reports often consists of one or more income statements, a balance sheet, a cash flow statement, notes to the financial statements, as well as details on the income statement, tax calculation and fix assets.

Our duties included summarising and finalising the bookkeeping, drafting the financial statements, completing the income tax return based on the annual financial statements, and submitting the income tax return via SARS eFiling. Our fees were calculated based on the hours spent to conduct this service.

[IB-ADM]

Professionele Fooie vir die rig van korrespondensie aan die Suid-Afrikaanse Inkomstediens met betrekking tot algemene administratiewe aangeleenthede.

Professional Fees for addressing correspondence to the South African Revenue Services with regard to general administrative matters.

This implies that our firm has addressed correspondence to the South African Revenue Services (SARS) over a specific period of time. Such correspondence is necessary to ensure that a client's general tax administrative affairs are kept in order. These correspondences generally include, but is not limited to, the following:

• Registration on SARS eFiling.

• Update details on SARS eFiling.

• Request tax returns not issued by SARS.

• Request tax assessments not issued by SARS.

• Request account statements from SARS.

• Reconcile account statements from SARS with our tax administration register and internal records.

• Arrange payment of outstanding taxes.

• Pay taxes on SARS eFiling.

• Arrange pay-out of outstanding tax credits.

• Submit requested information to SARS.

• Inform SARS of changes in ID or registration numbers and details.

• Inform SARS of changes in contact details.

• Inform SARS of changes of the legal status of taxpayers.

• Inform SARS of changes in the public officer and representatives.

• Inform SARS of change in the tax office.

• Escalate outstanding matters.

• Act on the outcome of applications for tax clearance certificates.

These correspondence generally exclude the following, which are invoiced separately:

• Submit tax returns.

• Check tax assessments.

• Objections and appeals against tax assessments.

• Inform SARS of changes in banking details

• Apply for tax clearance certificates and directives.

• Apply for down-payment and late-payment of taxes.

Our duties included keeping a client's tax administrative affairs in order, by acting on all incoming correspondence, dealing with any irregularities and changes in detail, ensuring that the client is treated fairly, and effectively ensuring that the client is legally not paying more taxes than necessary. Our fees were calculated based on the hours spent to conduct this service.

[CK2]

Professionele Fooie vir die rig van korrespondensie per vorm CK2 met betrekking tot ...

Professional Fees for addressing correspondence per form CK2 with regards to ...

This implies that our firm submitted a form CK2 for your close corporation to the Companies and Intellectual Property Commission (CIPC) to either update or change any information on your close corporation's statutory documents. These changes include:

• Change of the close corporation name.

• Change in membership.

• Change in member's interest.

• Change in member's details (for example addresses or surnames).

• Change of accounting officer.

• Change of registered address of the close corporation.

Our duties included checking of all the information on the close corporation statutory documents, and amending any information that is not up to date. Our fees were calculated based on a fixed fee for this service.

[KVB]

Professionele Fooie vir die opstel van u kontantvloeibegroting vir die periode geëindig ...

Professional Fees for the drafting of your cash flow budget for the period ended ...

This implies that our firm drew up a cash flow budget for your business for a specific period. Cash flow budgets projects your business' cash flow results over a specific period, and shows in which periods you may run into cash flow difficulty, and allow you to plan how to overcome this difficulty beforehand.

Our duties included support to the client to project future cash flow, to evaluate the deviations and to consult on ways to reduce deviations. Our fees were calculated based on the hours spent to conduct this service.

[ONG-ADM]

Professionele Fooie vir die rig van korrespondensie aan die Ongevalleversekeringsfonds Vergoedingskommissaris met betrekking tot algemene administratiewe aangeleenthede.

Professional Fees for addressing correspondence to the Workmen's Insurance Fund Commissioner with regard to general administrative matters.

This implies that our firm addressed correspondence to the Workmen's Compensation Fund Commissioner (WCF) over a specific period of time. Such correspondence is necessary to ensure that a client's general workmen's compensation administrative affairs are kept in order. These correspondence generally include, but is not limited to, the following:

• Request account statements from the Compensation Commissioner.

• Check assessments.

• Reconcile account statements from the Compensation Commissioner with our workmen's compensation administration register and internal records.

• Pay fees by depositing the client's cheque into the Compensation Commissioner's bank account at the bank.

• Submit requested information to the Compensation Commissioner.

• Escalate outstanding matters.

• Act on the outcome of applications for letters of good standing.

These correspondences generally exclude the following, which are invoiced separately:

• Submit annual returns.

• Apply for letters of good standing.

Our duties included keeping a client's workmen's compensation fund administrative affairs in order, by acting on all incoming correspondence, dealing with any irregularities and changes in detail, ensuring that the client was treated fairly, and effectively ensuring that the client is legally not paying more fees than necessary. Our fees were calculated based on the hours spent to conduct this service.

[BTW201]

Professionele Fooie vir die voltooiïng en indiening van u BTW -opgawe vir die ...

Professional Fees for the completion and submission of your VAT Return for the ...

This implies that our firm calculated and submitted your VAT return for the specified period.

Our duties included the calculation of VAT payable or receivable, the calculation of diesel rebates receivable, reconciliation of the VAT account, submitting the VAT return to SARS via SARS eFiling and paying the outstanding VAT to SARS via SARS eFiling. Our fees were calculated based on the hours spent to conduct this service.

[OK-IB34]

Professionele Fooie vir die kontrollering van u belastingaanslag vir die jaar geëindig ...

Professional Fees for the checking of your taxation assessment for the year ended ...

This implies that our firm checked your income tax assessment received from SARS and compared it to our calculations on your financial statements. Any differences are addressed by lodging an objection, which is monitored until a correctly amended assessment is issued by SARS.

Our duties included ensuring that the client is legally not paying more taxes than necessary. Our fees were calculated based on the hours spent to conduct this service.

[JO]

Professionele Fooie vir sekretariële werk verrig m b t die indiening van die Jaarlikse Opgawe(s) by CIPC.

Professional Fees for secretarial work done with regard to the submission of the Annual Return with CIPC.

This implies that our firm lodged your annual return to the Companies and Intellectual Property Commission (CIPC). These annual returns must be submitted by all close corporations, companies and co-operatives every year during the two month period corresponding to the corporate entities' registration date.

Our duties included the submission of the return, payment of the presented fees to the CIPC and amending any incorrect information on the CIPC's website. Our fees were calculated based on a fixed fee for this service.

Our Credit Policy

Although settlement is contractually due on the presentation of our invoices, our informal credit terms, for the payment of all outstanding accounts, are 30 days from the date of each invoice. Interest is charged, in terms of our Engagement Letters with all clients, on overdue accounts.

Our Account Statement

Our Account Statement is best explained by means of this Sample Account Statement.